Before ordering wedding flowers, candles or confetti, get written approval for the exact materials, placement and cleanup arrangements. A venue may welcome floral centrepieces but restrict loose petals, allow battery candles but prohibit flames, or permit confetti only in a designated area.
For a wedding in Singapore, the important distinction is between a decoration that looks suitable and a setup the venue has actually approved. Confirm the details before paying non-refundable deposits, especially when different suppliers handle flowers, styling and special effects.
Start With the Rules for Your Booked Space
Ask your coordinator for the decoration conditions that apply to your room, event date and package. Photographs from previous weddings are useful inspiration, but they do not establish permission for your celebration.
When discussing your wedding at The Landmark, send a short décor proposal with reference images, quantities, dimensions and intended locations. Ask which elements are included in your package and which require separate approval.
Clarify whether external decorators are permitted, whether they need to submit documents, and who gives final sign-off. Where building management approval is needed, establish who obtains it.
Keep the approved proposal with your booking documents so suppliers work from the same instructions.
Fresh Flowers: Check Containers, Petals and Preparation
Permission to bring fresh flowers does not necessarily cover every way of displaying them. Table arrangements, suspended installations and petals scattered along an aisle create different practical concerns.
Protect surfaces from water and staining
Ask whether arrangements need waterproof bases or protective trays beneath vases. Confirm where the florist can fill containers, trim stems and dispose of preparation waste.
Petals, pollen and coloured water can mark fabrics or surfaces. Before ordering loose petals, check whether scattering is permitted on the actual flooring. A petal basket carried by a flower girl may need separate approval from flowers secured in a centrepiece.
Discuss strongly scented flowers around dining tables, particularly if guests have fragrance sensitivities. Choose arrangements that leave comfortable space for plates, glasses and conversation.
Agree on delivery and holding conditions
Ask when flowers can arrive and where they will wait before installation. Do not assume refrigeration or an air-conditioned preparation room is available.
For displays exposed to Singapore’s outdoor heat, have the florist recommend suitable flowers and delivery timing. Confirm a replacement approach for damaged blooms that stays within the approved design and budget.
Candles: Get Approval for the Exact Holder and Location
Never order real candles on the assumption that a glass holder makes them acceptable. A venue may prohibit naked flames or approve only specific arrangements.
Send a photograph of the proposed candle and holder, including their dimensions. Ask:
- Are real flames allowed in the booked space?
- Must the flame sit below the holder’s rim?
- Which tables or areas may contain candles?
- Who is responsible for lighting, monitoring and extinguishing them?
- What protection is required against heat and dripping wax?
Where candles are approved, use stable holders on heat-resistant surfaces and keep flames away from flowers, paper, curtains and other combustible decorations. Never leave them burning unattended.
Treat ceremonial lamps and other flame-based elements as separate approval requests. Explain their purpose early so the venue can assess the proposed arrangement.
Battery-operated candles offer an alternative when flames are restricted. Test a sample under the room’s lighting before hiring a full set, and check battery life against the complete reception schedule.
Confetti: Specify the Material and Release Method
“Confetti allowed” is too vague to rely on. Permission may depend on the material, quantity, location and how it is released.
Describe whether you want paper pieces, dried petals, fresh petals, metallic foil or another material. Include a sample or product photograph. Biodegradable confetti still needs collection and can remain unsuitable for carpets, drains or shared spaces.
Ask separately about hand-thrown confetti and confetti cannons. Approval for guests to toss a small handful does not automatically cover a device that spreads material across a wider area.
Agree on the exact release point and timing. Confetti near dining tables can land in food, while material scattered across walking routes may need prompt removal.
If it is refused, discuss a photograph-friendly alternative such as ribbon wands. Avoid replacing confetti with bubbles without checking: these can leave residue on floors.
Check Installation Methods and Clearances
The attachment method matters as much as the finished appearance. Ask whether tape, adhesive hooks, cable ties, freestanding frames or weighted bases are permitted. Never assume a removable adhesive is acceptable on painted walls or decorative finishes.
For arches, flower walls and suspended arrangements, provide dimensions, weight and installation details. Ask whether overhead work requires an approved contractor or additional assessment.
Keep exits, exit signs and emergency equipment clear. Position decorations so guests and staff can move comfortably between tables, service areas and entrances.
Review The Landmark’s event spaces alongside the proposed floor plan. Room dimensions help with initial planning, but your coordinator should confirm how the complete décor arrangement fits the booked layout.
Confirm Setup, Removal and Charges
An approved design still needs a workable installation schedule. Before accepting a supplier quotation, confirm delivery access, unloading arrangements, setup hours and the deadline for removing everything.
Ask whether the florist must finish before tables are laid, whether another event limits early access, and where empty crates can be stored.
Get clear answers on charges for:
- External suppliers or additional access time.
- Confetti collection and specialist cleaning.
- Wax, water or adhesive damage.
- Late dismantling or items left overnight.
Establish who removes flowers, hired containers, packaging and installation materials. Ordinary event cleaning may not include dismantling a floral arch or collecting scattered petals.
Name one person who can resolve décor questions on the day. Give that person the approved proposal and supplier contacts.
Five Frequently Asked Questions
1. Can guests bring their own confetti?
Only if the venue approves it. Tell guests what is permitted before the wedding, and ask ushers to prevent unapproved confetti from being distributed.
2. Does hiring the whole room give us complete decorating freedom?
No. Exclusive use does not remove fire safety requirements, surface-protection conditions or installation restrictions. Confirm decoration permissions separately from room hire.
3. Can ceremony flowers be reused at the reception?
Ask whether the schedule allows them to be moved and who will do it. Both positions should be approved, with containers suitable for safe handling.
4. What if the florist changes the design after approval?
Resubmit changes that affect materials, dimensions, attachments or placement. A substitution may look similar while introducing a different weight, footprint or maintenance requirement.
5. Should we pay the décor deposit before venue approval?
Ideally, secure approval first. If a deposit is needed earlier, ask the supplier to record substitution, cancellation and refund terms before you pay.
